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Sysco Administrative Assistant - Buckhead Meat & Seafood of Chicago in Hampshire, Illinois

Company:

US1292 Buckhead Meat Midwest Inc.-Illinois Division

Zip Code:

60140

Minimum Level of Education:

High School or Equivalent

Minimum Years of Experience:

4 Years

Employment Type:

Full Time

Travel Percentage:

0

JOB SUMMARY

Provides professional administrative support to the assigned leader(s) within departments.

BENEFITS

  • SIGN ON BONUS (If offered)

  • Monday – Friday schedules available

  • Competitive pay

  • Ongoing job skills training, leadership development training

  • Career growth opportunities – we promote from within!

  • Paid vacation and holidays

  • Comprehensive healthcare benefits

  • Generous retirement benefits

  • Employee discount programs

  • Referral Bonus

  • Safety programs

  • Service recognitions and employee rewards

  • Cross training opportunities

  • More benefits, too many to name

RESPONSIBILITIES

  • Creates, edits and proofreads communications, documents, and spreadsheets from rough drafts, notes, or a variety of letters, memos, documents, reports, or technical forms (includes handling of confidential information).

  • Assign UPCs (Universal Product Code) to new products; maintains control of all UPC numbers.

  • Establish and maintain positive working relationships with contacts both within Sysco Business Services (SBS) and Corporate, and at Sysco operating companies, suppliers, and customers.

  • Assist supported leader in staff capacity by coordinating office services such as personnel, budget preparation and control, housekeeping, records control, and special management studies.

  • Placing orders for items needed for production, working with receiving and operations to determine appropriate inventory levels.

  • Read and screen correspondence, daily; identifies critical issues within identified parameters and prioritizes correspondence.

  • Use MS Outlook to create and maintain calendars, schedule and organize activities such as meetings and department activities.

  • Assist team with copying, filing, communications, internet research requests, etc.

  • Process invoices and expense reports for payment.

  • Create and maintain tracking and/or filing systems as required ensuring information is always organized, up-to-date and available when requested.

  • Anticipate needs to maintain office supply levels and complete special projects as assigned.

  • Participate and attend mandatory training and meetings

  • Perform other support duties as assigned

QUALIFICATIONSEducation

  • High School or Equivalent

  • Associates Degree or equivalent with some related specialized coursework.

Experience

  • At least 4 years of professional administrative support experience in a professional office environment.

Professional Skills

  • Excellent interpersonal and customer service skills with the ability to communicate verbally and in writing with all levels of associates and external parties including customers and vendors.

  • Strong detail and quality orientation.

  • Must be able to work independently and have outstanding attendance.

  • Exceptional written and verbal communication skills; excellent telephone etiquette

  • Strong planning & organizing skills, impeccable follow-up and exceptional attention to detail

  • Must have the ability to plan and prioritize workload to meet day to day needs

  • Must demonstrate a sense of urgency and the ability to work in a fast-paced environment

  • Strong working knowledge of the rules of effective English usage, including subject/verb agreement, tenses, and basic grammar

  • Ability to maintain confidentiality and exercise discretion about sensitive information

  • Ability to read and comprehend basic instructions, short correspondence, and memos

  • Strong organization, analytical and follow up skills

  • Ability to work on multiple projects concurrently and capable of working with little direct supervision

  • Ability to speak Spanish preferred, but not required.

Certificates, Licenses, and Registrations

  • Proficiency in Microsoft Office Suite\ software including Word, Excel, PowerPoint, and Outlook; proficient in the use of tables, formatting, formulas, clipart/ graphics, presentations, macros, database development, project tracking, etc.

  • Type a minimum of 50 wpm, ability to proofread business memos and correspondences with accuracy.

Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Regularly required to sit, stand, walk and use hands and fingers to operate a computer keyboard, mouse, and telephone to talk and hear.

  • Frequently required to sit and reach with hands and arms.

  • Must occasionally lift and/or move up to 25 pounds.

Working ConditionsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The noise level in the work environment is usually moderate.

  • Applicants must be currently authorized to work in the United States.

Sysco is proud to be an Equal Opportunity and Affirmative Action employer and considers qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.This opportunity is available through Sysco Corporation, its subsidiaries, and affiliates.

BENEFITS INFORMATION:

In the coming weeks, you will receive information in the mail confirming your benefits eligibility and the enrollment process. In the meantime, you may visit https://syscobenefits.com/ to learn more.

HOW WE PROTECT OUR ASSOCIATES

COVID-19 Precaution(s):

  • Personal protective equipment and masks provided

  • Temperature screenings

  • Social distancing guidelines in place

  • Sanitizing, disinfecting, and cleaning procedures in place

OVERVIEW:

Sysco is the global leader in foodservice distribution. With over 57,000 associates and a fleet of over 13,000 vehicles, Sysco operates approximately 326 distribution facilities worldwide and serves more than 625,000 customer locations.

We offer our associates the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations. We’re looking for talented, hard-working individuals to join our team. Come grow with us and let us show you why Sysco is at the heart of food and service.

AFFIRMATIVE ACTION STATEMENT:

Applicants must be currently authorized to work in the United States.

We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.

This opportunity is available through Sysco Corporation, its subsidiaries and affiliates.

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