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Sysco Accounts Payable Data Entry File Specialist - SOTF - US in Kennesaw, Georgia

Company:

US1411 SOTF, LLC

Zip Code:

30144

Minimum Level of Education:

High School or Equivalent

Employment Type:

Full Time

Travel Percentage:

0

JOB SUMMARY

The AP Data Entry File Maintenance specialist inputs invoices and maintains files.

RESPONSIBILITIES

  • File maintenance of vendor’s invoices, statements and other accounts payable files.

  • Accurate data entry of vendor invoices with continued emphasis on maximizing vendor early payment discounts.

  • Maintain timely & accurate filing of vendor invoices, credit memos & statements.

  • Organize Electronic Filing Cabinet for digital invoice files.

  • Attend department and company meetings as scheduled.

  • Coordinate the transfer of files to offsite storage.

  • Prepare vendor checks for mailing.

  • Ensure vendor problems are handled promptly.

  • Assist Accounts Payable Reps retrieve invoice copies.

  • Perform other duties as assigned.

QUALIFICATIONSEducation

  • High school diploma or General Education Development (GED) or equivalent;

Experience

  • One or more years’ experience or training; or equivalent combination of education and experience.

Professional Skills

  • Ability to write short correspondence.

  • Ability to accurately spell.

  • Ability to speak and write English in a clear, understandable manner.

  • Ability to accurately follow detailed procedures and processes.

  • Ability to work accurately in a fast-paced environment.

  • Ability to work with a diverse group of people.

  • Ability to work comfortably under pressure.

  • Ability to prioritize and work multiple tasks and exceeds deadlines.

  • Ability to work independently and with a group on various on-going projects simultaneously.

  • Effectively communicate with internal and external customers (management, co-workers, vendors, and customers.)

  • Ability to concentrate for extended periods.

  • Excellent oral and written communication skills.

  • Must have the ability to carry out instructions furnished in both oral and written form.

  • Ability to plan and organize time and projects efficiently.

  • Ability to exchange and furnish information requiring detailed explanations and maintain active discussions with customers and other workgroups.

  • Maintain a professional working relationship with customers and co-workers at all times.

  • Ability to act in an ethical, honest and professional manner at all times.

  • Desire to work independently as well as in a team environment.

  • Maintain discretion with all company information regarding customers, pricing, products, and procedures.

  • Personal computer experience and proficiency in Microsoft Word, Outlook and Excel.

  • Detail-oriented.

  • Excellent verbal, written and telephone communication skills.

  • Able to the operation of office equipment such as computers, telephones, facsimile machines, 10-key calculators, etc.

  • Keyboard speed and accuracy.

Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Must be able to sit for prolonged periods.

  • Must be able to bend, reach and stoop occasionally to reach file cabinets, boxes, etc.

  • Must be able to look at a computer screen for prolonged periods and type.

  • Requires the ability to read written instructions, reports and other documentation.

  • The employee must occasionally lift, carry and/or move up to 30 pounds.

  • Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

  • The employee frequently is required to talk or hear.

Work Environment

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The noise level in the work environment is usually light to moderate.

  • Applicants must be currently authorized to work in the United States.

BENEFITS INFORMATION:

For information on Sysco’s Benefits, please visit https://SyscoBenefits.com

HOW WE PROTECT OUR ASSOCIATES

COVID-19 Precaution(s):

  • Personal protective equipment and masks provided

  • Temperature screenings

  • Social distancing guidelines in place

  • Sanitizing, disinfecting, and cleaning procedures in place

OVERVIEW:

Sysco is the global leader in foodservice distribution. With over 57,000 associates and a fleet of over 13,000 vehicles, Sysco operates approximately 326 distribution facilities worldwide and serves more than 625,000 customer locations.

We offer our associates the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations. We’re looking for talented, hard-working individuals to join our team. Come grow with us and let us show you why Sysco is at the heart of food and service.

AFFIRMATIVE ACTION STATEMENT:

Applicants must be currently authorized to work in the United States.

We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.

This opportunity is available through Sysco Corporation, its subsidiaries and affiliates.

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