Sysco Corp Project Coordinator in Memphis, Tennessee

Company: Guest SupplyLocation: US-TN-MemphisZip Code: 37501Minimum Level of Education: High School or EquivalentMinimum Years of Experience: 2Position Type: ExemptTravel Percentage: 0

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Who We Are:

Guest Supply is a leading global manufacturer and distributor to the Travel and Leisure industry, providing products to over 25,000 hotels in 88 countries. Rapidly approaching a billion dollars in annual revenue, Guest Supply has grown its’ business by over 200% in the last 7 years. Guest Supply is also a wholly owned subsidiary of Sysco. Sysco is a 50 billion dollar, industry leading, global food and beverage distribution company, employing hundreds of thousands of employees worldwide and home to the 13th largest sales organization in the world.

Position Summary:

The Project Coordinator provides direct support to designated Project Manager and project team, from job conception to final reconciliation, for partial or complete FF&E renovation or new construction hotel projects sold by SGS. Duties include but are not limited to coordination and management of client orders to meet delivery expectations, communication of status updates and/or changes to project timeline, data entry, including design specifications, purchase orders and sales orders for customer billing and close out and reconciliation of completed project paperwork.

Primary Responsibilities:

  • Utilize proprietary ordering system (FFEZ) to enter design specifications for quote preparation, issue purchase orders to suppliers, including ongoing change orders. Responsible for inputting information necessary to generate project reports such as installation and expediting reports, design images and design specification sheets. Apply hotel brand standards to products being quoted.

  • Coordinate and manage client orders to meet delivery expectations. Review vendor acknowledgements for accuracy. Identify and resolve discrepancies to ensure accurate and timely receipt of product.

  • Ensure gross profit margins are met as required by management.

  • Monitor and expedite shipping dates to meet client requirements.

  • Interface with vendors to assist Project Manager with vendor problems, freight claims or shortages.

  • Communicate and interact with numerous Project team members to accomplish project goals, including Owner representative, General Contractor, Installation Services, and Freight line.

  • Designated point of contact for status updates and implementation of changes to project timeline.

  • Enter Sales Orders for customer billing.

  • Manage vendor deposit requests with AP department and client payments.

  • Assist with close out and reconciliation of completed project paperwork.

  • Maintain all project files.


Minimum Education, Including Degrees and Certifications:

  • Associates Degree or equivalent work experience.

Minimum Experience (Years and Type of Experience):

  • 2 years’ experience in hospitality purchasing of FF&E (Furniture, Fixtures & Equipment) projects. Knowledge of FF&E specification created by hotel brands helpful.

Skills and Abilities (Type and Proficiency):

  • Excellent communication (verbal and written), interpersonal and professional interactive skills are required. Ability to effectively present information and respond to questions from suppliers, customers, management and inter-department staff. Capable of working with internal staff from other departments in a proactive and constructive manner.

  • Capable of working with minimum supervision and independently or within a team on special projects.

  • Customer Service – Respond promptly to requests for service and assistance as needed. Follow up as needed.

  • Planning / Organization - Ability to prioritize and manage multiple priorities/deadlines and shift priorities as necessary. Uses time effectively.

  • Problem Solving - Identifies and resolves problems in a timely manner. Gathers and analyzes information skillfully. Develops alternative solutions.

  • Judgment - Displays willingness to make decisions. Exhibits sound and accurate judgment. Makes timely decisions.

  • Professionalism - Approaches others in a tactful manner. Reacts well under pressure. Follows through on commitments.

  • Detail Oriented – Attention to details and accuracy.

  • Proficient use of MS Windows and Office (Word, Excel, PowerPoint, Access and Outlook).

  • Familiarity with PeopleSoft plus.

Physical Demands and Work Environment:

The physical, mental, and environmental conditions in which the work is performed. The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job.

  • While performing the duties of this job, the employee is regularly required to sit, stand, walk and use hands and fingers to operate a computer keyboard, mouse, and telephone to talk and hear. The employee is frequently required to sit and reach with hands and arms. The employee may occasionally lift and/or move up to 10 pounds.

  • This position primarily works in an office environment. The noise level in the work environment is usually moderate.

  • Limited travel (<10%) may be required to visit suppliers, attend trade or hotel brand conferences, company events or staff meetings.

  • May be required to utilize personal vehicle for business travel that may result in long periods of sitting. Must maintain a valid driver license and provide proof of current automobile insurance coverage as set forth by Sysco.

  • This position may require evening and weekend work depending on business needs.

This job description indicates in general terms, the type and level of work performed as well as the typical responsibilities of employees in this classification. The duties described are not to be interpreted as being all-inclusive to any specific employee. Management reserves the rights to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Nothing in this position description changes the at-will employment relationship existing between the Company and its employees. This job description supersedes prior job descriptions.

Please apply directly at:

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Applicants must be currently authorized to work in the United States.

Sysco is proud to be an Equal Opportunity and Affirmative Action employer, and considers qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.

This opportunity is available through Sysco Corporation, its subsidiaries and affiliates.

Employment Type: Full Time